The AHRC normally contacts two or more Peer Review College members to review each proposal received. If you are selected, you will receive an email request from the Je-S (Joint Electronic Submission) system regarding the proposal that you are being asked to review. The proposal and all the paperwork can be accessed via the Je-S system and you will need to complete and submit your review on the Je-S system.
All Peer Review College members need to have a Je-S account. Details about how to do this will be included within the review request email and there is also a set of FAQs about the Je-S system that can be found in Annex C.
For almost all of our schemes you will need to use the Je-S system to submit your review. AHRC will not be able to accept your review via email or in hard copy, unless otherwise stipulated by us.
If you need any assistance or advice in your use of the system or experience any problems, you should contact the Research Councils’ Je-S Helpdesk. They can be contacted by telephone on 01793 444164 or by email on JeSHelp@rcuk.ac.uk from 8.30am to 5pm Monday–Friday.
If you consider that you have been inappropriately matched to a proposal or are unable or unwilling to complete the review, please log in to the Je-S system and decline the review (by selecting ‘Decline to Review’ under the Document Data menu in the Je-S review form and select ‘SUBMIT’). We ask that any decline notifications are sent as soon as possible and no later than five working days so that an alternative reviewer can be approached immediately. It would be helpful if you could suggest the name of an alternative reviewer but please do not approach the individual yourself.
A reviewer can decline to carry out the review at any point. If the reviewer is able to complete the review, but not by the due date given, they should not decline the review immediately but should contact the person named in the ‘Instructions to reviewer’ section to discuss an extension to the deadline.
A reason for declining the review must be given. The options given are:
- Outside area of expertise
- Too busy
- Conflict of Interest
Please note that it is mandatory to provide further details in the text field if “other” is selected.
If you intend to complete the review, it would be helpful if you could let us know. You can do this by emailing the AHRC contact named in the ‘Reviewer Information’ section of the form.
If a review is received after the due date and you have not sought prior approval to submit it late, we may not be able to use it.
You will be expected to review up to eight proposals during each 12-month period (normally no more than four per quarter).
You will be asked to provide a review, covering the following broad headings:
- quality and importance
- management of the project
- value for money and appropriateness of resources requested
- outputs, dissemination and impact
- overall assessment (grade and overall conclusions on proposal, including strengths and weaknesses).
Scheme/Programme specific guidance, including review criteria is available via the Je-S Help Text. This will detail what points you should address under each of the headings. You will also need to assign each proposal a grade, as indicated in the guidance.
When composing your review please bear in mind that a copy of your comments will be forwarded – anonymised – to the applicant. You are asked to keep in mind the guidance within the Freedom of Information and Data Protection section in chapter 10.3. You are also asked to word your comments carefully, to avoid any personal remarks that may cause offence, and to adhere to the AHRC’s Equal Opportunity policy. Please ensure that you only provide comments that relate to the information in the proposal and are relevant to the criteria for the scheme in question.
You are responsible for keeping your contact details up-to-date. To amend your details, please log in to the Je-S System using your Je-S User Id and password, and then select the "My Details" option to amend the details. Please be aware that some changes, including a change to department and/or organisation, will not be displayed until the details have been verified by the Je-S Helpdesk. The system will also prompt you, at regular intervals, to check and re-affirm your details.
If you are unable to provide reviews for a given period of time – for example, if you are intending to go on sabbatical, are ill or on maternity leave - please log your unavailability in Je-S. You will not be asked to do any reviews during that period.